Administrative support Assistant

Administrative support Assistant
Position Title: Administrative support Assistant
Location: Aden
Reports to: Executive Director
Contract Type: Full-time
Duration: 7 months

The National Foundation for Development and Humanitarian Response (NAHR) is a not-for-profit and non-governmental organization (NGO) that was established June 2012 in Yemen. Our vision is a peaceful and stable Yemen free of poverty, in which all people have equal access to basic needs and human rights, and our mission is to provide an integrated humanitarian and development response to aid Yemen and other conflict-affected countries through a professional, neutral, and transparent approach.

We aim to achieve our overall vision and mission by working to enhance local communities' development and stability through identifying structural causes of poverty, raising awareness, increasing access to basic services, and focusing on building citizens' capacities, especially women and youth, so as to enable their participation in the decision-making process that leads to sustainable development and a peaceful society within their developing and conflict-affected countries. NAHR aims to accomplish these goals through its seven core programs: Food Security and Livelihoods (FSL); Water, Sanitation, and Hygiene (WASH); Health and Nutrition; CCCM; Education; Gender and Protection; Shelter and Non-food items (NFIs); and Peacebuilding and Governance.

In the process of recruitment, selection, and appointment NAHR implement a range of procedures and actions including Criminal Background Checks/ International vetting/Certificate of good conduct to ensure children and vulnerable adults are safeguarded and abuse is prevented.

NAHR has zero tolerance on sexual exploitation and abuse. All employment offers are conditional upon the receipt of satisfactory references and the signing our code of conduct, Safeguarding Policy with a particular focus on Protection from Sexual Exploitation and Abuse and Child Safeguarding. This position will also be subject to robust reference and background screening checks.

NAHR is committed to the highest standards of openness, probity and accountability, as outlined in it’s own internal Code of Conduct and through signing up to the Core Humanitarian Standards. The Code of Conduct requires trustees, officers and employees to observe high standards of business and personal ethics in the conduct of their duties and responsibilities. As employees and representatives of NAHR, we must practice honesty and integrity in fulfilling our responsibilities and comply with all applicable laws, regulations and our Code of Conduct.


Administrative Assistant Job Description

The Administrative Assistant ensures the smooth and efficient running of the NAHR office, by undertaking a range of logistic, administrative, organizational and IT-related activities. She/he works with the administration team and collaborates with office service personnel (such as guards or cleaners) in the completion of duties. The Administrative support Assistant provides office services by implementing administrative systems, procedures, and policies and monitoring administrative tasks. The Administrative support Assistant reports directly to the Executive Director. This position is full-time, based on a 40-hour work week, but varies from week to week as humanitarian need constantly oscillates according to the unstable conflict environment and funding availability.

Main Tasks

·         Provide day-to-day administrative support to the project team and ensure smooth office operations.
·        Maintain and update filing systems, both electronic and hard copy, ensuring proper documentation and easy retrieval of records.
·        Receive, register, distribute, and track incoming and outgoing correspondence and official documents.
·        Prepare administrative letters, memos, meeting minutes, reports, and other project-related documentation as required.
·        Support the organization and logistics of meetings, workshops, training sessions, and project events, including venue arrangements, participant lists, and materials preparation.
·        Maintain updated contact databases for staff, partners, suppliers, donors, government entities, and other stakeholders.
·        Support the preparation and archiving of project files and ensure compliance with donor and organizational documentation requirements.
·        Coordinate with HR, Finance, Logistics, and Program departments to facilitate administrative processes and ensure timely completion of tasks.
·        Ensure that administrative forms, templates, and organizational documents are available, updated, and properly circulated.
·        Assist in maintaining office assets records and administrative inventories.
·        Support data entry, document tracking, and information management activities related to project implementation.
·        Receive visitors and provide administrative support to staff, partners, and external stakeholders.
·        Ensure confidentiality of organizational information and documents at all times.
·        Perform any other administrative duties assigned by the Project Manager, HR Manager, or senior management in support of project and organizational objectives.

The role of the Administrative Support Assistant is not limited to the specific duties mentioned above. Responsibilities may evolve according to project needs, operational requirements, organizational priorities, and the humanitarian context. The employee is expected to demonstrate flexibility and adaptability in undertaking additional duties as required.

Qualifications

Essential
  • University degree in administration or equivalent professional experience
  • A minimum of 2 years’ experience in a similar position
  • Knowledge of basic office IT, including MS Office (Word, Excel)
  • Experience in coordinating with NAHR partners and donors, such as the UN, INGOs, NNGOs and government
·        Strong organizational and time-management skills
·        Commitment to the aims and principles of NAHR.
  • English and Arabic language proficiency (speaking, reading, writing)


Desirable:
·        Excellent written and oral communication skills
·        Flexible and able to work well under pressure
·        Capable of working collaborative with team members to achieve results
·        Relates and works well with people from different cultures, genders, religions and backgrounds

How to Apply
If you meet the requirements stated above, please apply through the below link :

Deadline: 16-6-2026
Candidate must rename CV (First & Surname + Position)
Only Shortlisted candidates will be contacted.



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